FullTime
Allen, TX
Posted 1 month ago

Quest Medical, Inc. is a US based manufacturer that develops and manufactures sterile medical devices for a variety of medical markets. Those markets include cardiac surgery, ophthalmic surgery, oncology, IV fluid, and anesthesia delivery. Our company culture is very diverse and the average tenure for our employee population is 10+ years. If you are looking for a stable and successful company where your voice will be heard, Quest is the place to be.

 

Position Title:

Executive Assistant, SRLT – direct hire / full time

 

Reports to:

President

 

Department:

Administration

 

Summary:

Provide administrative support to the President and the Senior Leadership Team (SRLT).   Manage all monthly reports and collaborate with President on compilation and publication.  Provide leadership for Credentialing program for external clinical teams.  Coordinate, attend, and report out on all weekly and quarterly SRLT and XLT meetings.

 

Requirements:

  • High school graduate or equivalent.
  • Five years minimum experience as administrative assistant to a senior manager.
  • Advance skills level in Word, Excel, Access, and PowerPoint.
  • Ability to learn and master advanced software tools.
  • Experience with all necessary office equipment.
  • Ability to prioritize and maintain several activities simultaneously.
  • Self-motivated with little supervision or direction.
  • Ability to function well under pressure.
  • Strong organizational and communication skills.
  • Good knowledge of English and grammar.

 

Duties:

  • Provide primary assistant support to President, including organization and clerical support and miscellaneous duties as assigned.
  • Set-up, attend, keep meeting reports and action item logs for all SRLT and XLT meetings. Work closely with President on meeting agendas, meeting follow-up actions, and assist President to ensure action items are being completed on a timely basis.
  • Collaborate with SRLT on set-up and execution of all All-Employee meetings and Town Halls. Assist with PowerPoint slide deck creation.
  • Ensure all key monthly reports within organization are completed on-time and published to the organization. Responsible for working with President on Quarterly reporting to Corporate.
  • Maintain subject matter expertise in JD Edwards and Reporting software to assist in assembly impactful and accurate reports.
  • Manage the Credentialing program to ensure all Sales, Marketing, and other resources in the field have access to hospitals and clinical visits in order to perform their job duties in the field.
  • Manage the Concur software to ensure all Quest employees have proper training and ensure consistent usage across organization. Make travel arrangement for the SRLT.
  • Maintain subject matter expertise in SharePoint and drive organization to utilize the platform for efficiency
  • Maintain subject matter expertise in Monday.Com and assist SRLT in utilization across organization.
  • Provide audit and review for expense reports.
  • Manage calendars, calls, contacts, and schedules for the SRLT.
  • Maintain inventory of office supplies, Fed-Ex supplies and conference room supplies.
  • Participate in Safety Committee, First Responder Committee, and Evacuation Committee

 

Notables / Benefits:

  • Mid-size company with great company culture that is well diverse
  • Have a voice in the company
  • Average tenure for employee population is 10+ years
  • 401k with employee matching available
  • Paid vacation and other excellent benefits

 

An Equal Opportunity Employer

 

Job Features

Job Category

Administrative

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